In this report, one or more the data columns in the Details table can help you determine the users that are not actively using Skype for Business. In this report, one or more the data columns in the Details table can help you determine the users that are not active within SharePoint. In this report, sorting by Active files (identified by the red box) can help identify the users who have not saved, synced, modified or shared a file within the reporting period. Send actions or Read actions would be where I would start since Receive actions occur as the assigned user’s inbox receives a message regardless of whether the user has actively opened their email client or not. Your attention should focus on the bottom table where you can sort the table by any column. In order to try to determine the users that are not actively using the licenses they have been assigned, you can to drill into each component by clicking on the widget.Īlthough the graphic presented at the top of the Email Activity report may look impressive, it adds little to no value in your hunt to track down inactive users (in my opinion). This may be helpful for you to determine if your organization is over-licensed at a high level. It isn’t obvious, but each of the component specific widgets displays the number of Active users at the bottom of each widget (versus the number of licensed users), identified by the red boxes in the above screenshot. Selecting Reports > Usage (left navigation menu) or Active Users (Home Screen) will load the Usage report/dashboard.Īlthough not particularly insightful, this report shows an aggregated view of your Office 365 usage – Active Users by day, Email Activity (sent, received, read), OneDrive files (storage), Sharepoint files (#), Skype for Business activity (by activity type), Office Activations and Yammer activity.
Then clicking Billing > Licenses on the left navigation menu opens a table based view that shows the number of Valid, Expired and Assigned licenses by subscription.
#Portal microsoft 365 license
Navigating to the Billing widget (or Billing > Subscriptions on the left navigation menu) will open the subscriptions page where you can see your organization’s Active, Expired and / or Disabled Microsoft Office 365 subscriptions.Ĭlicking the “Assigned” hyperlink (identified by red box in screenshot above) will show all of the users that have been assigned a license from the selected subscription (names and/or emails have been redacted in the following screenshots to protect the innocent). The Admin Portal will load the Home screen which consists of a navigation menu down the left side of the page and some widgets in the main body of the page. Getting decent usage reports in the Office 365 Portal:įirst step is to open the Office 365 Admin Portal by navigating to, providing your login credentials and then clicking on the Admin card. However, I will show you a handful of Office 365 Portal reports that could give you a fighting chance. Are you responsible for managing and budgeting your organization’s Microsoft Office 365 footprint? If so, have you ever found yourself looking for a report, any report, that will help you understand what Office 365 products your organization has subscribed, deployed and are actively being used by each licensed user? Although the new Office 365 Portal has a number of nifty looking reports and views, none provide the information that you need to do your job effectively.
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